Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.” The rights afforded the students include:
- The right to inspect and review the student’s education records within 45 days after the college receives a request for access.Students should submit to the Registrar written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained in the Registrar’s Office, the Registrar shall contact the appropriate office and arrange for inspection.
- The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.Students may ask the Registrar to amend a record that they believe is inaccurate or misleading. They should write to the Registrar clearly identifying the part of the record they want changed, and specifying why it is inaccurate or misleading. Upon consultation with the Academic Dean, or his designee, if the Registrar decides not to amend the record as requested by the student, she will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosure of personally identifiable information contained in the student’s education records except to the extent FERPA authorizes disclosure without consent:An exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.An exception which permits disclosure without consent is the release of “Directory Information”; viz., the student’s name, birth date, address (including e-mail address), telephone number (if listed), photograph, dates of attendance, class schedule, program pursued, degrees and awards received, and the most recent previous educational agency or institution attended by the student. Please be aware that total credits completed by semester is also released on official enrollment verification reports. Students may withhold “Directory Information” by notifying the Registrar in writing, or by using the form provided for this purpose which is available online. Requests for non-disclosure must be received prior to Sept 15 and will remain in effect for the remainder of the academic year. Requests for nondisclosure must be filed annually.
- The right to to disclose academic information to authorized persons:In accordance with FERPA, Stevenson University will disclose to authorized persons information from the academic records of a student provided the college has on file written consent of the student. The form, Annual Notice to Students, is available in the Registrar’s office or can be downloaded. Annual Notice to Students forms will remain in effect as long as the student attends Stevenson University. Any changes to the release must be made in writing in the Registrar’s Office.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Stevenson University to comply with the requirements of FERPA.Complaints may be filed with the Family Educational Rights and Privacy Act Office (FERPA), Department of Education, 330 Independence Avenue, S.W., Washington, D.C. 20201.